ADMINISTRATIVE ASSISTANT TO THE POLICE CHIEF
Full-time; 37.5 hours per week, Monday - Friday
AFFILIATION: Salem Administrative & Technical Employees (SEA), Grade V
FLSA: Non-Exempt; Starting pay is $29.61/hour.
The Town of Salem, NH seeks a full-time (37.5 hours/week), Administrative Assistant to the Police Chief to perform executive level administrative support duties in a highly confidential capacity within the office of the Chief of Police. Accomplishes duties with a high degree of independence, exercising considerable judgement and tact in answering inquiries and determining correct courses of action while providing administrative support to the Senior Command Staff.
Accountability: Reports directly to and is accountable to the Chief of Police.
WHAT YOU’LL DO: (below is a summary, please see job description for full details.)
Prepares and maintains accurate financial documentation, (for example: A/R, A/P, petty cash, check requests, deposits, and monthly reconciliations for general and asset forfeiture funds, etc.)
Ensures purchase requisitions are generated prior to the procurement of equipment, maintenance, training, or service and in accordance with Town and Department policies.
Researches and resolves discrepancies on invoices prior to submitting for payment.
Assists in budget preparation.
Initiates and utilizes tracking systems for various departmental procedures, i.e., performance evaluations, academic reimbursements, grant submission, uniform allowances, incentive payments, etc.
Prepares and posts promotional exam opportunities and specialized assignments. Schedules interviews and posts results.
Prepares and/or develops correspondence, permits and other documents related to daily administrative operations including personnel related forms, course registrations, monthly training reports, rollcall, raffle permits, seniority lists, platoon/group changes, etc. Coordinates training assignments and travel arrangements.
Requirements: (Please see job description for full requirements.)
Bachelor’s degree in a business-related field or Associate degree and work experience that is commensurate.
A strong proficiency in the use of computer-based applications including word, power point, advanced excel, access, file and records management and related office management functions.
Ability to understand basic budget processes and accounting principles.
Self-motivated and proactive in resolving issues while working independently. Ability to make notification decisions in the absence of the Police Chief.
Ability to multi-task in a fast-paced work environment.
Excellent organizational and oral/written communication skills.
Experience in a customer-orientated municipal setting desired.
Experience as an administrator in a law enforcement setting preferred.
What We Offer: Benefits provided by the Town are described in the SEA Collective Bargaining Agreement.
• Health, and Vision Insurance HSA – Employee pays $23.09/week for single coverage.
• Dental Insurance- Town pays 100% for single coverage.
• Disability Insurance – 70% of base wages for up to 26 weeks.
• Life Insurance – The Town defrays the entire cost equal to base annual earnings.
• New Hampshire Retirement System Group I – Defined benefit pension plan.
• Tuition reimbursement for pre-approved job-related courses.
If an employee already has qualifying health insurance, the Town will pay $4,000 annually to waive coverage.
HOW TO APPLY: Candidates must submit a cover letter, current resume, and Town employment application to: jobs@salemnh.gov
Pre-employment testing will include educational and criminal background checks. A rating of candidate application materials will be based on education, assessment, training, and experience as it relates to the requirements for this position. Therefore, it is essential that applicants provide complete and accurate educational and employment information.
Internal candidates may apply in accordance with the SEA CBA up through December 30, 2024. Closing Date: Open until filled.
The Town of Salem is an Equal Opportunity Employer.