Executive Secretary

The City of Keene’s City Manager and Mayor’s Office is looking for a detail-oriented professional with strong organization skills, who is able to multitask while using technologies to support excellent public relations and customer service, to join their team as an Executive Secretary!

Position Summary

This position will work under the City Manager and will provide executive management support by performing a wide range of complex and confidential administrative duties for both the City Manager and Office of the Mayor.  The Executive Secretary will support the coordination of activities between the City Manager and City departments, external and internal committees, business and not-for-profit leaders, citizen groups, residents, and officials from both the state and federal government.

Specific duties include, but are not limited to, managing document retention and workflow for both the City Manager and Mayor, and supporting electronic record management systems related to the City Manager’s functions.  The Executive Secretary assists in the development and implementation of new or updated administrative directives, manages communications by screening and directing calls or queries as appropriate, and receives complaints, resolves problems within authority, and makes referrals to other available sources of information.  This position also schedules appointments and coordinates meetings for the City Manager and Mayor and composes and edits correspondence and various reports, internal and external communications, and assists in the compiling of City publications.  Other duties include maintaining calendars of City events and community activities, posting notices and press releases, monitoring important deadlines for senior leadership, performing payroll time entry for City Manager direct reports, and serving as the Staff Liaison to the Partner City Committee!

The ideal candidate will be able to respond to rapidly shifting and competing priorities to support both busy offices!  The ability to maintain confidentiality is a must!

About the City of Keene

A friendly and vibrant college town with over 23,000 residents, Keene is a vital part of this southern New Hampshire area. As the hub of Cheshire County, the Keene community places a high value on environmental sustainability, locally sourced food and products, and historic preservation. You’ll find the best characteristics of small city living here, with a thriving downtown area which offers shopping, restaurants, the arts, farmer’s markets, a growing food co-op, festivals, events, and live theaters.  If you prefer to stay busy with outdoor recreation opportunities, there are many green areas, parks, ponds, and lakes in the area, as well as a vast trail system for biking, hiking, snowshoeing, and snowmobiling.  With convenient access to Interstate 91, many popular ski areas are within close proximity as well. Keene is a welcoming area with something for everyone, including sports leagues for youth and adults (such as an adult softball league, rugby, and ice hockey).  We even have our very own collegiate baseball team, the Keene Swamp Bats, which we welcome to the area every summer!

The City offers a variety of public and private education opportunities for students in kindergarten – grade 12. We are also home to Keene State College, which is ranked by U.S News and World Report as a top regional college, as well as River Valley Community College, and a private graduate school, Antioch University of New England. Your healthcare needs will be covered by Cheshire Medical Center, which is part of the Dartmouth-Hitchcock Health system. Cheshire is the area’s largest health care provider and a leading employer, with numerous satellite locations.

The City offers a diverse economy which includes a spectrum of everything from family-owned companies to global industry leaders.  It is a great place to live, learn, work, and play for families and professionals!

Education and Experience

A Bachelor’s degree; or an associate’s degree in office management or a related field plus 3-5 years of office administration or management experience; or equivalent combination of education and experience.  The ideal candidate will be proficient using email, scheduling, and word processing software including advanced document formatting, templates, and mail merge.

Compensation and Benefits

The pay range for this position is $27.98- $34.87 per hour.  Starting pay will be based on qualifications and prior experience. This position will also receive an attractive benefits package which includes low deductible/low-cost health insurance, low-cost dental insurance, and other benefits such as life, disability, defined benefit retirement, paid time off including vacation days, personal days, and sick days and more!

Ready to apply?

Click the “Apply Now” link to start your application by visiting https://keenenh.gov/jobs.  As part of the application process, you are required to upload your resume and cover letter where indicated.  Confirmation that your application has been received will be sent via email.

This position will be open until filled and the first review of applications will be on Monday, June 17th.  

Job Description:  Executive Secretary

The City of Keene is an Equal Opportunity Employer.