Police Records Specialist I - Police

Grade 12

General Statement of Duties

Maintains all records generated by Police personnel for both public and official Police use; performs directly related work as required.

Examples of Essential Work

• Enters I/O, arrest, citation and accident reports;
• Types and electronically archives incident offense reports, subpoenas, arrests, accidents, citations, tow in/drive reports and related matters according to prescribed procedures and guidelines;
• Ensures the completeness and accuracy of all materials to be archived;
• Maintains reports on archiving and creates separate files as necessary;
• Greet visitors to the Department and provides requested file information or general information regarding Departmental policies and procedures;
• Answers the telephone, providing information to members of the public as requested, including transferring callers to other Public Safety personnel or referring them to other City Departments or outside agencies as required;
• Provide advice to the public in the filling out of various forms as required for access to related Police records;
• Retrieves reports, makes copies and distributes to requesting members of the public;
• Retrieves reports for Police personnel;
• Performs record checks for members of the public, business organizations, Police Officers, probation officers, State and Federal law enforcement officials and others, including the checking of proper identification by the individual to assure the validity of the search;
• Stores all Police reports as they come in for scanning into the archives system;
• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; and more.

Acceptable Experience and Training

• Graduation from High School or possession of a GED; and
• Some experience in general office operations; or
• Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.

Required Special Qualifications

• Ability to pass a background check.