HR & Welfare Department Assistant

 NOTICE OF VACANCY  

POSITION:         HR & WELFARE DEPARTMENT ASSISTANT – PART TIME (AVG 20 HRS/WEEK), Non-Affiliated

HUMAN RESOURCES & WELFARE DEPARTMENT

 WAGES:              $23.07 - $33.15 per hour

TYPICAL DUTIES:

Assists with the overall support functions of the Human Resources and Welfare Department. Reporting to the Director of HR & Welfare, assists department staff, Town staff, and visitors.  Works as directed and independently.  Functions of the position primarily relate to assisting with recruitment, background checks, onboarding, compensation, leave and benefit change reporting, welfare client reception, office duties including file maintenance, payroll, benefits, and welfare support.  The position requires HR generalist knowledge primarily in leave management, Workers Compensation, and related HR duties. The successful candidate will have a pleasant demeanor, excellent verbal and written communication skills, general mathematical aptitude, and the ability to work with a diverse workforce. The HR & Welfare Department Assistant shall be able to understand and follow moderately complex oral and written instructions, be able to exercise precise attention to detail, to communicate effectively orally and in writing, and work professionally. Must have a proven record of exercising discretion, confidentiality, and good judgment.  Must satisfactorily pass a criminal background check.

The confidential responsibilities of this position are, but are not limited to: 

·      Prepares correspondence, reports, files and other documents as needed; performs data entry within database

·         Assists with maintenance of office files, records, and related documents, including confidential personnel matters

·         Maintains the responsibility to release only appropriate information

·         Assists with new hire, job change, pay change, separation, benefits, leave, and welfare processing

·      Assists with projects, events, schedule coordination/appointments, and greets visitors and welfare applicants

·      May cross-train in key areas and provide extra coverage during peak activity times and/or absences

·      Answers Department telephone calls, receives and greets visitors to the Department and
       provides information to or refers callers and visitors to other appropriate personnel or service agencies
·      May compose correspondence, memos and reports for the Director

·         Assists employees with obtaining proper forms for payroll and benefit changes

·         May order supplies and materials for the department.  Gathers, opens and distributes office mail

 (This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.)

MINIMUM QUALIFICATIONS:

•   Graduation from High School or possession of a GED, supplemented by additional training or experience in HR

        ·         Associates with HR Certificate or National HR Certification preferred

·         Minimum of 3 years of experience in general office operations, human resources preferred

·         Proof of general HR local, state, and federal law knowledge applicable to municipalities

·         Must have a confirmed ability to work with honesty, integrity, and in a confidential manner

Thorough knowledge of modern office procedures, practices, software and equipment, including

• recordkeeping and filing and ability in write/prepare correspondences according to standard business practices;
• Proven ability to use the basic functions of data entry and data processing with the ability to add, subtract, multiply, divide and derive percentages;
• Ability to work in a general office setting with frequent interruptions and competing priorities and follow
  specifications and/or oral instructions 

APPLICATION PROCEDURE:  The required application may be obtained in person at the Town Office or online at https://www.bedfordnh.org/230/Employment_Opportunities.

Please email or bring completed applications, cover letter and resume to: 

Bedford Town Offices

Human Resources Office

24 North Amherst Road

Bedford, NH 03110 

APPLICATION DEADLINE: Until finalist selected.                                                                                       

EOE